Amendments Passed in 2023
- Amendment 2 – Approved
- Upon completion of the first term of three consecutive years in good standing, the incumbent Board of Trustee is eligible for a second three-year term through election. The election for the open seat shall be done by voting on all eligible nominations received by the Executive Committee prior to a pre-stipulated date and time.
- Unlike Executive Committee nominations, the Board of Trustee nominations, including the incumbent’s nomination, shall be made by another individual in the community, and not through self-nomination.
- The incumbent shall not be elected by default except, in the absence of other nominations received, and the incumbent being the sole nomination.
- Individuals from the same family shall not serve back-to-back terms, a minimum of three-year gap is required between the terms in such cases. The intent is to promote equal participation from all qualified SMM members interested in serving the community.
- Board of Trustees and EC, both should participate equally and share their updates during the periodic meeting scheduled either every 3 or 6 months.
- Amendment 3 – Approved
- Every year, after a new EC is formed and roles are identified, if there are openings and all seats are not filled up in EC then EC team can request an existing member who is completing 3-year term but willing to continue for only an additional one year.
- Conditions –
- This can be implemented if more than 66% of the new EC votes for it.
- For the 4th year term extension, the same role as prior years is not guaranteed to the candidate
- Amendment 4 – Approved
- BMM Representative’ position related Reform.
- BMM Representative will be an Office bearer position. Where BMM Rep will not participate in weekly meeting and annual operation of SMM EC. BMM Rep must be introduced to EC in any meeting in beginning of the year. BMM Rep must be included in BMM related events, emails, discussions. BMM Rep can be added in SMM group email and SMM WhatsApp group with OBs to communicate BMM related communication.
- As per SMM constitution SMM President can be BMM Rep. ( limitation : when one of the SMM members is on BMM EC, this will change). This is mentioned below.
- Voting by this person in the BMM Election will be transparent.
- Maximum term limit is imposed on this position. The 2-year term of the BMM representative shall align with the upcoming BMM executive committee’s term & timeline
- Amendment 1 – This Amendment came after the deadline. It was discussed in the AGBM but not approved.